Views regarding re-organisation of Sub Divisions.

All of us know that the Directorate has the proposal of manning the Sub Divisions by IPs by downgrading the sub divisions already manned by ASPs. Views/opinons were called for from all members. All are requested to send the views to General Secretary to his mail id samgs2005@rediffmail.com . Views given by Y.K.Mishra, SDI(P) Haidergarh Sub Dn Barabanki-227301 is given below. All members are requested again the send their views immediately.

Dear Sir,

I share your concern over the department’s ongoing contemplation of continuing the IPs as the sub divisional heads with meager infrastructure and no official assistance. The present scenario is such that the IPs and ASPs are so much burdened with work that they hardly find time to carry out their actual work i.e. of effectively preventing the frauds by spending more time in enquiries and inspections. They have become like the students of any of those senseless schools: burdened with paperwork and whimsical targets, filled with guilt conscious when they do not accomplish the near impossible feat of writing every IR, inquiry report, periodical reviews and targets of PLI, RPLI and what nots.

Therefore in order to make qualitative improvement in the functioning of sub divisions in particular and the divisions in general the department should seriously consider the points raised by the CHQ as this is the voice of thousands of IPs and ASPs toiling hard in the fields and combating the real challenges being posed against the department.

RE-ORGANISATION OF SUB DIVISION

Copy of letter addressed to CHQ Office Bearers and Circle Secretaries

All India Association of Inspectors and Assistant Superintendents Posts, CHQ: Qtr.No.12, Khurseed Square, P&T Colony, Civil Line, New Delhi-110054

SB. MahaPatra, President, Senior Postmaster (Retd) Bhubaneswar GPO, Bhubaneswar 751001 ( Off:0674 -2390165 Res : 2391087 Mob 09437190518 eMail : sb1mahapatra@sigy.com

S. Samuel, M.A., B.L. General Secretary, Assistant Director (RB), Postal Directorate New Delhi 110 001, ( Off : 011-23036204 Res 011-23811333 Mob : 09444144764, 09718641103 eMail : Samgs2005@rediffmail.com

S. Ravi, Treasurer, Assistant Supdt. Posts (Ptg), Postal Stores Depot, Chennai 600 010 ( Res: Off: 044 - 26411485 044-22266630 Mob: 09444144440 eMail: selvanathanravi@hotmail.com

No.CHQ/IASP/09 date: 06^th July 2009

To

CHQ Office Bearers & All Circle Secretaries.

Dear friends,

Sub : Re-organisatiion of Sub Divisions.

Inspite of our request, the department is not willing to make ASPs, who are gazetted officers now, as Sub Divisional heads with financial and administrative powers. The department is bent upon exploiting IP as Sub Divisional head with an intention to extract more work without any status, infrastructure and powers.

It is high time to protest against the evil design of the department. The proposal will destroy our promotional avenue and also degrade the progress of the department itself. Sufficient numbers of IPs are not available. The department is planning to merge two Sub Dns into one to suit the number of IPs. We are already burdened with more work load. All Circle heads have recommended this proposal saying that IPs are young, they will work hard and bring more business to the department. They don’t want to upgrade the grade pay of the IP, but they expect IP to work more than a BCR PA who is also drawing the same grade pay now. This is purely exploitation. We have to raise the banner.

Hence I request all CHQ Office bearers and Circle Secretaries to consult members and consider whether we can show a minimum protest by sending postcards to DG Posts objecting the proposal of making all IPs as sub divisional heads? Your reply may be sent as quickly as possible so that I will send all of you the text message to be written in the postcard.

Thanking you,

Yours sincerely,

Sd/----

S.Samuel

General Secretary

Re-Organisation of Sub Divisions

URGENT

Dear friends,Some of the points in connection with reorganisation of sub divions are given as under. Please consider them and offer your opinion for discussion at Dte.

Re-organisation of Sub Divisions

Some important points for consideration and views.

Present proposal of the Department:

1. All the Sub Divisions should be manned by IPs only.

2. All the posts of ASPs will be attached to D.O./R.O./C.O. They will look after the duties

An urgent meeting was held at Directorate on 17.04.2009 in the chambers of Member (P). The following officers and members from Association side attended the meeting.

Official side

1. Shri R.K.Singh Member (P)

2. Shri A.K. Sharma, DDG (Est)

3. Shri Salee Haque, DDG (P)

4. Shri Rameswar Rao, ADG (Est)

Association side

1. Shri S.Samuel ,General Secretary

2. Shri S.Ravi, CHQ Treasurer

3. Shri V.Narasimhan, Former CHQ Treasurer

Points put forth by the staff side during the discussion.

1. Aim of the Directorate is to post IPs as Sub Divisional heads at the beginning itself to get first hand experience at field level. It will beneficial to the Dept. in the long run.

2. All the ASPs will be attached to administrative office so that their rich experience could be best used.

3. If all sub divisions are given to ASP there will be less no. of IPs in the base level of feeder cadre IP and there will be more no. of ASP in the promotional cadre. Dept. feels it is not good for a smooth and efficient administration.

Our view:

1. Any re-organisation should be based on two things a. Efficiency of the service should be improved.

b. Promotional prospects of the cadre should be increased.

2. In all State/Central Govt. Depts.. Sub Divisional officers are Gazetted Officers. Only in Postal Dept. some of the Sub Divisional Heads are non Gazetteed officers. This position can be changed if all Sub Divisions are manned by ASPs who are now Gazetted Officers.

3. Now a days the Dept. has upgraded the status of Post offices into HSG I & HSG II. Since they are equal or higher in status it is proper to place ASPs(Gazetted ) as Sub Divisional head instead of IPs.(Non-Gazetted)

4. IPs are not having much experience in the beginning. They may be deployed in administrative office at the initial stage under the supervision of divisional head. After learning rules and regulations they can be promoted in due course to ASP and given independent charge.

5. Administrative and financial powers to ASP Sub Divisions:

a. ASPs are now having no administrative and financial powers. Since they are Gazetted Officers and placed in charge of sub divisions they need some administrative and financial power to have effective control over the sub division. For example

i. Leave sanction to PAs is now done by Divisional Heads. The procedure involves more time and causing delay. If this powers are given to Sub Divisional heads leave may be granted and substitute arranged with in the sub division immediately without waiting for the orders of divisional heads.

ii. Sanction of GPF advance is a labourious work in every division. This power can be delegated to Sub Division and minimize the waiting time in the welfare of the staff.

iii. SB/NSC claim etc are now done by Divisional office. This power to certain can be delegated to sub divisions so that the quality of the public service can be improved.

iv. ASP sub division can be delegated with some disciplinary powers empowering them to impose minor penalties on T/S PAs for effective control over staff and enforce discipline.

v. Writing CRs of Time scale PAs of within the sub division.

vi. Several Post offices are now computerized and systems are required to be maintained. Apart from that maintenance to buildings and furniture are also required to be carried out periodically. For this purpose also the sub divisional headsshould be provided with some financial powers.

6. There are 1199 IP sub division and 613 ASP sub division. Totally 1812 sub divisions. This does not include RMS sub divisions. If all the sub divisions are upgraded to ASP sub division around 400 IPs will get immediate promotion to ASP. This will solve the problem of stagnation in IP cadre.

7. Now the ratio of IP and ASP is nearly 1:1, whereas in accounts line the between JAO,AAO and AO is 20:40:40. Hence JAOs are getting quick promotion. So this type of discrimination should be removed by increasing the ratio of IP and ASP.

8. Mail Overseer:

a. The existing Mail overseer will continue in the sub divisions.

b. They will assist sub divisional head in verification of MO payment/SB withdrawals/RPLI payments and procurement of business.

9. Clerical Assistance:

a. The work load of divisional office will considerably reduced if some of the powers are delegated to the sub divisional heads. The surplus PA can be attached to Sub Divisions so that the sub divisional head will get clerical assistance also.

10. Supply of computer/Laptop with internet facility.

a. It is very important to supply computer to sub divisions so that all data pertaining to sub division can be stored in the system.

b. Sub Divisional can also be used as Customer Care Centre in respect of RPLI business. Reminders can be issued to defaulting insurants if data is stored in the computer.

c. Communication can be sent/received by email.

S.Samuel GS

Suggestions on re-organisation of Sub Divisions.

URGENT - POST YOUR SUGESTIONS IN THE BLOG OR SEND THROUGH eMail IMMEDIATELY

Earlier there was a proposal to upgrade all IP sub divisions into ASP sub divisions. After Heads of Circle Conference at 13th and 14th April 2009 the Dept. has revised the proposal to make all Sub Divisions to be manned by IPs only. Accordingly there is a proposal to attach all ASPs with D.O./R.O./C.O. It is only at the proposal stage and there was a discussion on this for about two hours with Member (P), DDG(Est) and DDG(P). They are of the view that IPs should be engaged first as Sub Divisional heads and after gaining enough experience in the field they must be attached to administrative offices.

But I strongly advocated all Sub Divisions should be upgraded to ASP status. Then only the benefit acquiring Gazetted status would be fruitful and many of the financial / administrative powers exercised by Divisional Heads should be decentralized and efficiency of the Post offices at field level can be improved. While all sub divisional heads in all State nad Central Govt. Depts. Are manned by Gazetted Officers the same arrangement may be also be made in Postal Dept. However I informed Member (P) that a final opinion of our Association would be submitted to the Dept. after consultation with all Circle Secretaries only. Member(P) has given us two weeks time to come up with a final proposal. I request all Circle Secretaries to have a discussion immediately with working committee members and your circle proposal either by post or by eMail. The following information is also urgently required to analyse and send the proposal. The same may pl. be collected from your C.O./R.O. and send it to CHQ immediately.

Matter most urgent. Pl give priority to this letter.

Sl.No.	Name of the Postal Division	Status	No.of ASP(HQ) in DO	No.of OS(IP cadre)in DO	No.of ASP(Tour/OutDoor) in DO	No.of CI in DO	No.of Sub Dns manned by ASPs	No.of Sub Dns manned by IPs	No.of MailOverseeers attached to ASP SubDns	No.of MailOverseers attached to IP Sub Dns
--	--	--	--	--	--	--	--	--	--	--

All are requested to post their suggestions/views immediately.

S. Samuel, General Secretary