Re-Organisation of Sub Divisions

URGENT

Dear friends,Some of the points in connection with reorganisation of sub divions are given as under. Please consider them and offer your opinion for discussion at Dte.

Re-organisation of Sub Divisions

Some important points for consideration and views.

Present proposal of the Department:

1. All the Sub Divisions should be manned by IPs only.

2. All the posts of ASPs will be attached to D.O./R.O./C.O. They will look after the duties

An urgent meeting was held at Directorate on 17.04.2009 in the chambers of Member (P). The following officers and members from Association side attended the meeting.

Official side

1. Shri R.K.Singh Member (P)

2. Shri A.K. Sharma, DDG (Est)

3. Shri Salee Haque, DDG (P)

4. Shri Rameswar Rao, ADG (Est)

Association side

1. Shri S.Samuel ,General Secretary

2. Shri S.Ravi, CHQ Treasurer

3. Shri V.Narasimhan, Former CHQ Treasurer

Points put forth by the staff side during the discussion.

1. Aim of the Directorate is to post IPs as Sub Divisional heads at the beginning itself to get first hand experience at field level. It will beneficial to the Dept. in the long run.

2. All the ASPs will be attached to administrative office so that their rich experience could be best used.

3. If all sub divisions are given to ASP there will be less no. of IPs in the base level of feeder cadre IP and there will be more no. of ASP in the promotional cadre. Dept. feels it is not good for a smooth and efficient administration.

Our view:

1. Any re-organisation should be based on two things a. Efficiency of the service should be improved.

b. Promotional prospects of the cadre should be increased.

2. In all State/Central Govt. Depts.. Sub Divisional officers are Gazetted Officers. Only in Postal Dept. some of the Sub Divisional Heads are non Gazetteed officers. This position can be changed if all Sub Divisions are manned by ASPs who are now Gazetted Officers.

3. Now a days the Dept. has upgraded the status of Post offices into HSG I & HSG II. Since they are equal or higher in status it is proper to place ASPs(Gazetted ) as Sub Divisional head instead of IPs.(Non-Gazetted)

4. IPs are not having much experience in the beginning. They may be deployed in administrative office at the initial stage under the supervision of divisional head. After learning rules and regulations they can be promoted in due course to ASP and given independent charge.

5. Administrative and financial powers to ASP Sub Divisions:

a. ASPs are now having no administrative and financial powers. Since they are Gazetted Officers and placed in charge of sub divisions they need some administrative and financial power to have effective control over the sub division. For example

i. Leave sanction to PAs is now done by Divisional Heads. The procedure involves more time and causing delay. If this powers are given to Sub Divisional heads leave may be granted and substitute arranged with in the sub division immediately without waiting for the orders of divisional heads.

ii. Sanction of GPF advance is a labourious work in every division. This power can be delegated to Sub Division and minimize the waiting time in the welfare of the staff.

iii. SB/NSC claim etc are now done by Divisional office. This power to certain can be delegated to sub divisions so that the quality of the public service can be improved.

iv. ASP sub division can be delegated with some disciplinary powers empowering them to impose minor penalties on T/S PAs for effective control over staff and enforce discipline.

v. Writing CRs of Time scale PAs of within the sub division.

vi. Several Post offices are now computerized and systems are required to be maintained. Apart from that maintenance to buildings and furniture are also required to be carried out periodically. For this purpose also the sub divisional headsshould be provided with some financial powers.

6. There are 1199 IP sub division and 613 ASP sub division. Totally 1812 sub divisions. This does not include RMS sub divisions. If all the sub divisions are upgraded to ASP sub division around 400 IPs will get immediate promotion to ASP. This will solve the problem of stagnation in IP cadre.

7. Now the ratio of IP and ASP is nearly 1:1, whereas in accounts line the between JAO,AAO and AO is 20:40:40. Hence JAOs are getting quick promotion. So this type of discrimination should be removed by increasing the ratio of IP and ASP.

8. Mail Overseer:

a. The existing Mail overseer will continue in the sub divisions.

b. They will assist sub divisional head in verification of MO payment/SB withdrawals/RPLI payments and procurement of business.

9. Clerical Assistance:

a. The work load of divisional office will considerably reduced if some of the powers are delegated to the sub divisional heads. The surplus PA can be attached to Sub Divisions so that the sub divisional head will get clerical assistance also.

10. Supply of computer/Laptop with internet facility.

a. It is very important to supply computer to sub divisions so that all data pertaining to sub division can be stored in the system.

b. Sub Divisional can also be used as Customer Care Centre in respect of RPLI business. Reminders can be issued to defaulting insurants if data is stored in the computer.

c. Communication can be sent/received by email.

S.Samuel GS