Dear Circle Secretaries,
It is inform to all Circle Secretaries and CHQ Office Bearers that cadre restructuring committee which was formed by the Directorate has now submitted their report in form of recommendations to establishment division of the Directorate (copy placed below) and in turn establishment division has asked me to furnish my views / comments on the said recommendations before 10th February, 2019.
It is therefore directed to all the Circle Secretaries to arrange circle level meeting at their end and discuss the issue with members and get the para wise views / comments if any from them on the recommendations submitted by cadre restructuring committee and after finalization as final Circle Report send it to me by email on arup_seal@hotmail.com on or before 6-2-2019 to enable me to study the same before preparation and submission of final report from my end. As all are aware that this vital issue has badly delayed by Directorate, as CHQ has submitted its proposal on 19-9-2017 (copy placed below for reference). I would like to bring to your kind notice that since last two years, many senior members are retiring without getting PS Gr. B i.e. in ASP cadre. Hence this issue may kindly be discussed thoroughly by keeping future of the cadre.
All Circle Secretaries are directed to come Delhi on 9-2-2019 to discuss and prepare the views and comments on the recommendations submitted by Cadre Restructuring Committee. The details of view is New Delhi GPO, Near Guurudwara Bangala Shib, New Delhi 110001.
Yours sincerely,
Arup Kumar Seal
General Secretary
................................................................................................................
The following email message received from Establishment Division of Postal Directorate on 29-1-2019
Dear Arup,
It is inform to all Circle Secretaries and CHQ Office Bearers that cadre restructuring committee which was formed by the Directorate has now submitted their report in form of recommendations to establishment division of the Directorate (copy placed below) and in turn establishment division has asked me to furnish my views / comments on the said recommendations before 10th February, 2019.
It is therefore directed to all the Circle Secretaries to arrange circle level meeting at their end and discuss the issue with members and get the para wise views / comments if any from them on the recommendations submitted by cadre restructuring committee and after finalization as final Circle Report send it to me by email on arup_seal@hotmail.com on or before 6-2-2019 to enable me to study the same before preparation and submission of final report from my end. As all are aware that this vital issue has badly delayed by Directorate, as CHQ has submitted its proposal on 19-9-2017 (copy placed below for reference). I would like to bring to your kind notice that since last two years, many senior members are retiring without getting PS Gr. B i.e. in ASP cadre. Hence this issue may kindly be discussed thoroughly by keeping future of the cadre.
All Circle Secretaries are directed to come Delhi on 9-2-2019 to discuss and prepare the views and comments on the recommendations submitted by Cadre Restructuring Committee. The details of view is New Delhi GPO, Near Guurudwara Bangala Shib, New Delhi 110001.
Yours sincerely,
Arup Kumar Seal
General Secretary
................................................................................................................
The following email message received from Establishment Division of Postal Directorate on 29-1-2019
Dear Arup,
The Committee constituted for
Cadre restructuring of Inspector of Posts (IPs)/Asst. Superintendent of Post
offices (ASPOs) in the Department of Posts has submitted its Draft
Report. A copy of Recommendations of the Committee is attached
herewith.
In this regard, it is requested
to kindly furnish your views/comments on said recommendations at the
earliest. The Views/Comments may kindly be furnished before 11.00 AM on
10th February 2019. In case no comments are received, it will be presu umed
that you have no comments to offer.
The Views / Comments may
also please be mailed to sdbs.dop@gmail.com; kumar_dharmendar@yahoo.com
Thanks
With kind regards
Establishment Division
Department of Posts
Dak Bhavan, New Delhi.
***************************************************************************************
Recommendations
of the Committee
1. Upgradation of all Class II Divisions
(headed by PS Gr. B Officer) to Class I (headed by JTS cadre) –
At
present, there are 189 Class I Divisions (168 Postal and 21 RMS) in the
Department and 348 Class II Divisions (298 Postal and 50 RMS)-(Table-1). This
differentiation is very artificial as in terms of duties, powers, targets,
responsibilities, there is no difference between Class I and Class II
Divisions. The only difference, generally found, is the size of the Division.
In the Departmental volumes also, with reference to duty chart of these two
Divisional Heads, no differentiation is made.
If the artificial differentiation between these two kinds of Divisions
is abolished by upgrading all Class II Divisions to the status of Class I that
will be commensurate to the responsibilities that the Divisional heads perform.
Also this up-gradation will create more promotional opportunities to the feeder
cadres i.e. Inspector Posts and Assistant Superintendents Posts and in
consequence there will be reduction in the waiting period for promotion, from
about 25 years to about 15 years. This may perhaps create equality in
promotional opportunities as in the case of time lines prevailing in other
Departments like In-come Tax, Customs, Central Excise etc. This upgradation is
likely to mitigate the frustration prevailing amongst IP/ASP cadres and the
cadres can be motivated for better performance. The Committee, therefore,
strongly and unanimously recommends upgradation of all Class II Postal and RMS
Divisions to the status of Class I.
2. Since sudden enhancement in the number of
JTS strength may upset the structure of I.Po.S (Gr ‘A’) cadre, it is
recommended that vacancies arising due to upgradation of 348 posts in JTS will
be filled up only on promotion from the feeder grade specified in the relevant
recruitment Rule. After five years, vacancies arising in JTS Grade will be
filled up as per DOPT guidelines and RRs i.e. 50% from DR and 50% from DP. Such
kind of privilege was extended by Government to the similarly placed cadres in
Customs Department (Para 4 of the Ministry of Finance, Department of Revenue,
Central Board of Excise & Customs letter no. A.11019/08/2013-Ad.IV dated
December 18, 2013 refers)(Copy enclosed). Therefore, the same kind of freedom
may be extended to the IP/ASP cadres of this Department also for getting real
benefit of this recommendation.
3. Based on the recommendations of 7th
CPC, PS Group B cadre who heads Class II Divisions, is placed at Level_______
equivalent to Grade Pay of Rs.5,400/- (6th CPC) whereas JTS Class I
officers who heads Class I Divisions also carry Grade Pay of Rs.5,400/- (6th
CPC), who are also placed___________________. Therefore, there is no additional
financial implication involved in this recommendation. It was found that out of
348 posts proposed to be upgraded to JTS, 339 are manned by such officers who
are already drawing same scale under MACP-III.
4. Upgradation of one ASP post to PS Group B
Cadre in every Divisional Office
–
At present, in every Divisional Office, at least one ASP post is available. In
view of the recommendation made above vide para 10 for upgrading all Class II
Postal and RMS Divisions to the status of Class I, it would be appropriate to upgrade one ASP post, available
in the Divisional Office, to the cadre of PS Group B. This upgradation is also
recommended in view of increased responsibility of the Divisions to the
changing scenario. Moreover, JTS Class I officer who heads the Division needs
to be assisted by an experienced and reasonably higher cadre officer like PS
Group B. However, it was recommended by the Committee that in such Postal / RMS
Divisions where already a PS Gr. ‘B’ post is there (in the form of Dy. SP / SRM
Sorting etc.) no further post of ASP will be upgraded. Instead we will redeploy
upgraded post of ASP in the following:
Ø Superintendent, Foreign Post, where
all Sub-Foreign Posts have been ordered to be upgraded
Ø Manager (BD) to take care of BD work
in Circle Headquarter
5. At present most of the RMS Sub Divisions
are headed by Inspector of Posts and some by ASP cadre. The Committee is of the view that there is no
full justification for the continuance of these Sub Divisions due to inadequate
workload. It is, therefore, recommended
that merger of some RMS Sub Divisions are needed and the posts thus rendered
redundant may be redeployed to the needy Circles and in Postal Directorate
where at present ASPs are called and are attached. This exercise may be carried out by the Heads
of Circles to identify surplus posts so that those can be posted either in
Regional Offices, Circle Office, Postal Directorate or any other needy
office. Therefore, the Committee
recommends merging some RMS Sub Divisions. No financial implications are
involved in this proposal.
6. It is often noticed that many Inspector
cadre officers are posted in their initial stage of service at Circle Offices,
Regional Offices and Postal Directorate.
In such cases those Inspectors do not acquire required field experience
and remain professionally handicapped all along. Appropriate experience in
field is pre-requisite of performing duties effectively in Administrative
offices. In the interest of service,
therefore, it is essential that a newly recruited / promoted Inspector works in
the Sub Divisions during the initial stage of their career. The Sub Divisions are manned today either by
IP or by ASP. This differentiation is absolutely mechanical as the duties and
responsibilities of Sub-Divisional Heads are same everywhere. There is no financial
implications in this proposal Manning of the Sub-divisions by the Inspectors,
therefore, has following advantages:
Ø If the Inspector cadre officers are
mandated to work in the Sub Division in the initial phase of their career, they
will gain requisite field experience to work effectively subsequently in the
Administrative offices. This will be good for the cadre as well as for the
Department.
Ø We need to have some demarcation
between the roles and responsibilities of IP and ASP cadres. Therefore, the
Committee strongly and unanimously recommends that all Sub Divisions should be manned by the
Inspector cadre officers and other posts in the Administrative offices like
Postal Directorate, Circle Office, Regional Office, Divisional Office etc should
be manned by ASP cadre officers.
7. Recommendation relating to up gradation of
all posts of In-charge, CPC to PS Group B Cadre:
Implementation
of Core Banking Solution (CBS) is part of the IT Modernization Project of the
India Post, which aims to bring in various IT solutions with the required IT
infrastructure to the Post Offices. India
Post has implemented a new core banking system across 23,638 Post Offices and
installed 994 ATMs replacing the manual paper-based account processing methods.
With this, India Post is operating the largest branch network in the entire
world, with 150,000 branches. CIRCLE PROCESSING CENTRE (CPC) is set up to
provide back end support to the CBS migrated Post Offices working in Finacle
software. Circle Processing Centre will be an
independent unit under the administrative control of the Circle Office. At present
23 CPCs re functioning in the Department. The working hours of CPC starts from 8.30 hrs to 22.30 hrs (may
work round the clock based on the Finacle accessibility) and the establishment
of CPC is as under:
(a)
In-charge(IP or ASP Cadre)
(b)
User Champions (System Administrators)
(c)
End Users (Postal Assistants)
(d)
MTS
The details of work
undertaken by the In-charge, CPCs are as under:
Ø
ATM related issues i.e. monitoring the cash loading in ATM
machines and respective Transaction entered in the Finacle, ATM down sites, ATM
transactions, ATM card issue status, ATM transaction status, ATM audits, taking
up the ATM reversal entries with the National ATM unit (NAU, Bangalore),
monitoring ATM Physical and ledger balances in the Circle with the POs and the
National ATM unit.
Ø
Monitoring the user-id reset requests, SOL/Role change requests,
Agent user-id reset requests, creation of new user id requests, Operational
issues being faced by the Post Offices in Finacle, raising the tickets,
monitoring and closing the tickets which are raised after solution.
Ø
Generation of reports in respect of SB Schemes for the day in
respect of all the migrated POs daily.
Ø Monitoring the blocking validations
and teller cash position of all the CBS migrated POs, guiding all the POs in
doing EOD, monitoring of execution of EOD first step second step of all the CBS
migrated POs at CPC level. Also monitoring EOD third and fourth steps with CEPT
Chennai (EOD support team).
Ø
In addition to the above work, In-charge, CPCshas tomonitor the
migration process and guide the Post Office System Administrators for uploading
the data and the same has to be processed and send the data to DMCC, Chennai
which need to be monitored till the Office migrates.
Ø
To check the KYC forms received from Post Offices as per the
prescribed norms and return the KYC forms to concern POs which are not as per
the norms.
Ø
To monitor the digitization (scanning and cropping) of KYC forms
received from all the CBS POs.
Ø
To upload the digitized the KYC forms to Finacle.
Ø To monitor non-receipt of all KYC
application forms daily from all the migrated POs and correspond with the
concerned POs for submission of KYC forms.
Further CPC is allotted with the monitoring and settlement of
AMLCFT alerts, which is very sensitive.
More than 50 AMLCFT alerts are being received daily, genuineness of
every alert has to be confirmed by the concerned Post Office and the same has
to be updated/ closed in AMLCFT website.
Types of alerts which are to be checked are as under:
Ø Activity
in an Inactive Account (silent account)
Ø Cash
withdrawal within 30 days exceeding CTR threshold limit
Ø Huge
Cash Deposits in a account
Ø Heavy
transactions in multiple accounts of a depositor
Ø Huge
Cash Withdrawal in account.
Ø As
all the above work is very sensitive in nature and needs to be monitored with
the responsible Officer having enough knowledge and experience, the Committee
strongly and unanimously recommends upgrading all the 23 CPC posts of IP/ASP to
the cadre of PS Group B.
8. Up gradation of all posts at National
Speed Post Hub to PS Group B cadre, if not already in that cadre.
National
Speed Post Hub deals with receipt and dispatch of Speed Post bags/articles and
booking of BNPL Speed Post articles and its dispatch to various Post offices in
the country for delivery to the customers. The establishment of the NSH is
generally as under:
Ø In-charge
Ø User Champions (System
Administrators)
Ø End Users (HSA/Sorting Assistants)
Ø MTSs
The
details of work attended to be monitored by the In-charge, NSH are as under:
Ø Consulting and arranging meetings
withMajor customers and to enroll them as BNPL (Book Now Pay Later) Speed Post
customers. To effect this, make BNPLSpeed Post credit/advance agreements with State/Central
GovernmentOrganisations/Nationalised Banks/PSUs/Private firms etc., in
coordination with Divisional office/Regional Office.
Ø Providing Pickup service to the BNPL
customers.
Ø Maintenance of Bank guarantees of
private BNPL credit Speed Post customers.
Ø Renewal of BNPL agreements in due
time.
Ø Generation of monthly bills of BNPL
customers and send these bills to the customers and ensure to see that payment
received in due time.
Ø Visits of BNPL customers for early
clearance of outstanding dues.
Ø Verification of daily log sheets of
field agents including auto drivers who pick up Speed Post articles from
Customers premises.
Ø Submission of monthly Business
Performance Report of NSH to Divisional Office/Regional Office.
Ø Monitoring of day and night sets of
NSH where receipt of Speed Post bags from various Post offices, opening of bags
and dispatch of articles to the destination Post offices without any delay.
Ø Monitoring of BNPL sets for smooth
operations.
Ø Arrangement of staff to the sets for
smooth operations and also attending staff related matters.
Ø Monitoring of preparation and
sanction of eligible incentive bills to the Field Agents.
Ø Ensuring the maintenance of all work
papers.
Ø Monitoring of Inward/Outward
complaints related to NSH.
Ø Search bills and its follow up.
Ø Monitoring of PG Portal cases.
Ø Proper monitoring of the computer
related infrastructure, UPS, Generators pertaining to NSH.
Ø All court cases/RTI related issues.
Ø Attending BNPL correspondence of
Divisional office, Regional office and BNPL customers.
Ø Monitoring Routing/MMS schedules/
Due Mail List/Mail arrangements.
NSHs are revenue generation units of
the Department. As all the above work are sensitive in nature and needs to be
monitored with the responsible officer having enough knowledge and experience.
The Committee, therefore, recommends upgrading all in-charge posts of NSH to
the PS Group B cadre.
9. Recommendation for
creation of leave/ deputation reserve:
Generally, leave reserve and
deputation reserve are available in every cadre. In Department of Posts leave reserve is
available in clerical cadre (Postal Assistants and Sorting Assistants) as well
as in Group ‘A’ level. No leave reserve
is available in IP/ASP and in PS Group B cadres. However, depending on the exigencies and
requirement, deputations are allowed in these cadres also as in the case of
Group A. Leave can not to be
refused on the ground of non availability of leave reserves. More than
10% to 12% posts are always vacant resulting heavy burden on the existing
staff. Filling up of vacancies also take considerable time as 33.33% of the
vacancies are are required to be to be filled up through Staff Selection
Commission (SSC) and the Commission normally takes more than two years to
complete the process of recruitment and sending the dossiers to the
Department. Similarly, departmental
examination for DP quota i.e., 66.66% is held once in a year. Therefore, at any point of time in IP/ASP
cadre and also in PS Gr. ‘B’ 35% posts remain vacant. It is high time to create leave/ deputation
reserve in these three (3) cadres. The
Committee, therefore, unanimously and strongly
recommends creation of 10% posts in IP, ASP and PS Group B cadres. The
Committee also recommends enhancement of leave reserve of 10% in the proposed
newly created posts in JTS posts.
