Friday, February 11, 2011

Meeting of DPCs/Selection Committees-Furnishing of certificates by the Chairpersons/Members of Committees

Government of India
Ministry of Communications & IT
Department of Posts
Dak Bhawan, Sansad Marg
New Delhi, Dated the 07-Feb, 2011.

All Chief Postmasters General
All Postmasters General
All Postal Training Centres
CGM,PLI Directorate, Chanakayapuri Post Office Complex , New Delhi.
Sub: Meeting of Departmental Promotion Committee (DPCs)/Selection Committees-Furnishing of certificates by the Chairperson/Members of the Committees


I am directed to say that under Rule 26(a) of Appendix No. 37 of Postal Manual Volume-IV, a certificate has been prescribed to be furnished by the Supervising officer on conclusion of the examination in the last paper, inter-alia certifying that no relation of either the Supervisory Officer or any of the Invigilators took the examination in that Centre.

2. Department of Personnel & Training (DOPT) vide its O.M. No. 22011/8/87-Estt. (D) dated 03.06.1989, while referring to Supreme Court/ High Court rulings that participation in the deliberations of Selection Committees/DPCs by such members whose near relatives are being considered by the Committees is against the principles of natural justice, has instructed that a certificate may be obtained from DPC Chairman/Members to the effect that none of his/her close relatives are being considered by the Committee , sufficiently in advance before commencement of the Committee meeting ,so that the appointing authority can alternate arrangements if necessary.(Copy enclosed).

3. Subsequently, DOPT vide its O.M. No. 22012/1/97-Estt. (D), dated 23.5.2001 directed that while sending the Agenda Papers of the DPC to the Chairperson and to the Members of the DPC, each one of them may specifically be asked to furnish the information to the Appointing Authority sufficiently in advance stating that none of his/her close relative is being considered by the DPC and that he/she (Chairperson/Members) is otherwise also not interested in nay particular candidate. Members of the DPC are also required to endorse a copy of such certificate to the Chairperson of the DPC in advance. In the event of the Chairperson/Members not being in a position to participate in the meeting this would facilitate making alternate arrangement (as the case may be) in time by nominating officers of equivalent ranks to function as the Chairperson/Members of the DPC , if permissible according to the provisions of the relevant Recruitment Rules (Copy enclosed) .

4. In view of the above , Recruiting Authorities/Appointing Authorities in the Circles are requested to obtain a Certificate in the manner prescribed by the DOP&T from all members of Selection Committees/Departmental Promotion Committee on their nomination to the Committee/DPC well before beginning the actual recruitment process.

(D.K. Chanda)
Section Officer (SPB.II)

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