From: Director
(CBS)
Sent: 28 March 2017 17:05
To: All CPMG; CPMG Telangana Circle
Subject: Instructions
for executing End of Year (EOY) in CBS post offices/CPCs
Respected
Sir/Madam,
The competent authority has taken following decisions for executing End of Year
(EOY) activities for 2016-17 in CBS Post Offices/CPCs:-
1.
On 1.4.2017, no CBS Post Office will do any transaction but staff working
on CBS will attend post office and follow instructions (as and when ) issued by
CEPT Team Chennai.
(A
public notice should be put on the notice board of all CBS Post Offices that
due to End of Year, no transaction will be accepted on 01.04.2017 and
Monthly/Quarterly Interest of MIS/SCSS if due on 1st April 2017 will
be paid on03.04.2017. ATMs will be operational on 01/04/2017). Salary
& Pension uploads should be done after completion of EOD for 1st April
2017.
2.CBS
Post Offices should ensure that no unverified account or modification in accounts
of SB/PPF/SSA/NSS-87/NSS-92 remains unverified as interest is not calculated
for any account if any modification is unverified, as on 31/03/2017. Concerned
staff should be alerted so that such lapses may be avoided.
3.
All CBS Post Offices, on 31.3.2017, should do transactions latest
up to 1700 hours and verify all the transactions simultaneously
so that there may be no Blocking Transactions at 1700 hours. All CBS Post
Offices should complete HISCOD latest by 1800 hours, except those
SOLs which await clearing information from the respective HOs. CPCs should
monitor this activity and any blocking validation should be reported to FSI
Helpdesk and CEPT Team, immediately on noticing so that solution can be
provided well in time.
4.
CBS Head Post Office dealing with clearing house, should intimate cheque
clearing intimation of the cheques cleared on 31.03.2017 to other
linked CBS HOs and SOs well in time on 31.03.2017 either over
mail or phone so that credit/debit can be afforded well in time. Late
clearance activity and corresponding credits/debits should be handled by
the clearing house POs without any delay. (Please note that in case of PPF
Accounts maturing on 31.03.2017, cheque cleared before 31.03.2017 will
not be allowed to be credited after 31.03.2017)
5.
CEPT FSI Team will be disabling certain menus according to the
requirements during EOY Batch execution to control resource utilisation; CPCs
will be kept informed from time-to-time on this and should coordinate with
their SOLs on this exercise.
5.
Reports regarding Interest credited in SB/SSA/PPF/NSS-87 and NSS-92 accounts of
a CBS post office, Silent Account maintenance Fee charged and Total number of
accounts marked as silent (total amount and accounts for a Post Office
and not account-wise) will be intimated through CPCs by the end of first week
of April 2017.
6. All the concerned teams who are part of the EOY activity (CPC SPOCs, EOD
Support Team, CEPT Team) should be available on 2nd April, 2017 and
ensure that EOY activity are completed smoothly.
Instructions for CPCs
1.
CPCs should call post offices under their jurisdiction on 31.03.2017, help
in clearing blocking validations and ensure smooth completion of
HISCOD.
2.
HSCOD will be executed by CEPT team centrally; CPC teams should be available
till HSCOD is completed for all their respective SOLs.
3.
All CPCs will remain open during the night of 31.03.2017 and
duties of staff should be notified in shifts.
Circles/Regions/Divisions
should ensure that these instructions are followed scrupulously
by all CBS Post Offices and CPCs.
With
regards,
Sachin Kishore
Director
(CBS)
Sansad
Marg,
Dak
Bhavan
